Receive & Store

A running record of what is in cold storage

Inspect fruit at the door, then log what filled each room, what it was treated with, and how it is holding. Live today.

At the door

Inspect fruit before it goes into storage

A Receiving inspection ties a load arriving from a grower to its ticket number, room and bin count before the fruit goes into cold storage.

Log by receiving ticket number and bin count
Pick grower, ranch, block and variety
GOOD FRUIT or BAD FRUIT verdict with photos
Enter it on the web or in SmartCrop QC

Receiving Inspections

Receiving · week of Sep 8

Inspection Date	Ticket Number	Grower	Variety	Room	Total Bins
09-11-2026, 7:40 AM	RT-26402	Kessler Family Orchards	Honeycrisp	Room 3 – Ridge	22
09-10-2026, 2:15 PM	RT-26391	Mendoza Brothers Farms	Granny Smith	Room 1 – North CA	18
09-10-2026, 9:02 AM	RT-26388	Sunburst Fruit Co.	Gala	Room 4 – Ridge	14
09-09-2026, 3:24 PM	RT-26377	Highline Orchards LLC	Cosmic Crisp	Room 6 – Valley	11
09-08-2026, 11:14 AM	RT-26365	Two Rivers Growers	Fuji	Room 5 – Valley	17
09-06-2026, 1:48 PM	RT-26350	Cascade Bench Fruit	Pink Lady	Room 2 – North CA	9

6 loads · 91 bins received at the door

‹Review8 / 8

Ticket RT-26402Sep 11, 2026
Kessler Family OrchardsLot 2401 · Ridge Road · RR-1
HoneycrispRoom 3 – Ridge · 22 bins · 2026
DefectsSample size 20 · 1 bruise1 defect
PressuresFirmness readings3 readings
Receiving Photo✓ Attached
Fruit statusGOOD FRUIT

BackCreate Inspection

Harvest Logs

Record each room fill and its treatments

One entry per room fill, with Yes/No treatment flags.

Flag 1-MCP per room
Separate drench and fog FDL/TBZ flags
Bins-by-room chart on the list

Harvest Logs

Harvest logs · one entry per room fill

Room Number	Variety	Bins	MCP	Drench FDL TBZ	Fog FDL TBZ	Date Filled
Room 3 – Ridge	Honeycrisp	391	Yes	No	No	Sep 11
Room 1 – North CA	Granny Smith	574	Yes	No	No	Sep 10
Room 4 – Ridge	Gala	251	Yes	Yes	No	Sep 10
Room 6 – Valley	Cosmic Crisp	588	Yes	No	Yes	Sep 9
Room 5 – Valley	Fuji	513	No	Yes	No	Sep 8
Room 2 – North CA	Pink Lady	380	Yes	Yes	No	Sep 6

6 rooms · 2,697 bins in storage · chart: bins by room

QC Logs

Track room maturity while fruit holds

PSI, starch and sugar readings per room, grower and variety, in the order you ran them.

Number rooms in run order
Mark rooms ran, with date
Sort by room, bins and date

QC Logs

Quality Check Logs · run order

Order	Room Number	Variety	PSI	Starch	Sugar	Date Ran
1	Room 4 – Ridge	Gala	14.10	3.50	13.40	Sep 8
2	Room 6 – Valley	Cosmic Crisp	14.10	5.10	13.00	Sep 10
3	Room 3 – Ridge	Honeycrisp	16.20	3.70	13.30	Sep 11
4	Room 5 – Valley	Fuji	16.90	5.20	11.80	—
5	Room 2 – North CA	Pink Lady	15.20	3.40	14.10	—
6	Room 1 – North CA	Granny Smith	18.50	2.50	13.20	—

3 of 6 rooms ran · sorted by run order

Chemical Logs

What was applied, and how it grades

Chemicals from your own list, plus room status and quality grades per room.

Pick chemicals from your master list
Rate the room Excellent, Good or Bad
Record closing date and bin count
Mexico Quality 90/40 and CA Quality grades

Chemical Logs

Chemical log · Room 3 – RidgeBluebird Ridge CA Storage · HoneycrispGood

Chemicals applied: 1-MCP · Pyrimethanil
Room status: Good
Bins: 391
Closing date: Sep 12, 2026
Location: Bluebird Ridge CA Storage
Variety: Honeycrisp

Mexico Quality 9089
Mexico Quality 4084
CA Quality92

Chemicals come from the company master list · room rated Excellent, Good or Bad

Lists and access

Growers, chemicals and permissions

Master lists are set up once and reused across every log and inspection.

Growers carry lot numbers, linked to ranches
Chemicals maintained in one list
View, create, edit and delete per log type

Grow Setup · Growers

Growers

Grower	Lot Number	Ranches
Kessler Family Orchards	2401	2
Sunburst Fruit Co.	2402	1
Two Rivers Growers	2403	1
Highline Orchards LLC	2404	2
Mendoza Brothers Farms	2405	1
Cascade Bench Fruit	2406	1

6 growers · lots 2401–2406 · linked to 4 ranches

Answers

Common questions

Something not covered here? Write to hello@smartcrop.com and we will reply within two business days.

What does a receiving record hold?

Ticket number, grower, ranch, variety, lot, room and bin count, with a GOOD FRUIT or BAD FRUIT verdict and photos, entered in the browser or in SmartCrop QC.

Can I keep the room logs from a phone?

Receiving inspections run in SmartCrop QC on a phone and in the browser. Harvest, QC and Chemical Logs are kept in the browser, where the office keeps the room record.

Does a room record follow fruit onto a truck?

Not yet. Lot traceability from cold storage to shipment is on the roadmap for the Sell & Ship pillar.

Do the logs feed reports?

Lists sort by room, bins and date, and Harvest Logs chart bins by room. A dedicated receiving dashboard is on the roadmap.

See a room's record

Receiving inspections, treatments and room logs, walked through the way a packhouse keeps them.

Request a demo